Ukraine-Ready4EU applicant's guide by Kharkiv IT Cluster: How to successfully submit a grant appl...

13 September 2024 y.

Ukrainian businesses are striving for growth and entry into the European market. That’s why Kharkiv IT Cluster is coordinating the Ukraine-Ready4EU project. This initiative offers a grant mechanism, providing real opportunities to implement ambitious initiatives and strengthen positions on the international stage. Learn how to apply for a grant and what steps to take for a successful application in this article.

About Ukraine-Ready4EU

Ukraine-Ready4EU aims to support small and medium enterprises (SMEs) across various sectors. Through this grant program, companies can receive €2,500 for their projects, including active participation in business events in EU member states, initiatives to strengthen the EU’s sustainable economy, product certification, patenting according to EU standards, and assistance with customs formalities.

Participation in the project

To apply for the grant, businesses must meet specific requirements, including being officially registered in Ukraine and qualifying as a small or medium-sized enterprise. Additionally, they should have a clear plan for activities within EU member states that they intend to support with the grant. Step-by-Step guide:

1. Register on the platform: Create an account at https: //business.diia.gov.ua/en/businessbridge-ready4eu.
2. Submit your application: Describe your motivation and list the activities for which you will use the grant funds.
3. Approval of the application: Await a decision from the selection committee; a response will be sent via email.
4. Implement your activity plan: Once approved, you can start using the funds for the planned activities. Note that activities not listed in the application cannot be compensated; submit a new application if plans change.
5. Reporting: After completing your activities, provide a report and supporting documents for expenses.

Important: Expenses under the grant can only be made after official approval. Reimbursement is provided post-approval of the financial report by the committee. Application deadline: June 30, 2025, or until the total budget is exhausted. Kharkiv IT Cluster is a consortium representative and part of the selection committee. The cluster team guides participants, offers consultations, and provides comprehensive support throughout the process. For assistance in creating a successful application, contact info@it-kharkiv.com.

Tips for success

Successful grant applications require thorough preparation and attention to detail. Here are some key tips to help you avoid common mistakes and increase your chances of receiving funding:

1. Study the Applicant Guideline carefully — it contains all critical information about the program and applicant requirements. Read it multiple times to fully understand the conditions, requirements, and restrictions.
2. Clearly define the activities for which you need the grant. This will help avoid errors and inconsistencies in your application.
3. Plan your budget carefully, ensuring all planned expenses fall under eligible categories.
4. Consider all risks. For instance, the grant does not cover travel for Ukrainian citizens, so ensure your team has all necessary documentation for leaving the country.
5. Apply early — at least one month before your planned activities, as the committee's approval process takes time.

Ukraine-Ready4EU offers companies key opportunities to implement initiatives that once seemed out of reach. Through this project, Ukrainian SMEs can confidently integrate into the European economic space, contributing to international cooperation. Now is the perfect time to elevate your business. Join Kharkiv IT Cluster’s progressive community — transform your business and make a breakthrough in the international market.